PRIVACY POLICY

The following privacy policy applies to the use of our online service:

www.harms-schubert.de  (hereinafter referred to as the “website”).

We attach great importance to data protection. The collection and processing of your personal data is carried out in accordance with the applicable data protection regulations, in particular the General Data Protection Regulation (GDPR). We collect and process your personal data in order to provide you with the portal mentioned above. This policy describes how and for what purpose your data is collected and used, and what choices you have regarding your personal data.

By using this website, you consent to the collection, use and transfer of your data in accordance with this privacy policy.

1. Data controller

The data controller responsible for the collection, processing and use of your personal data within the meaning of Article 4(7) of the GDPR is:

HARMS + SCHUBERT | FREIE ARCHITEKTEN PartG mbB

Kai-Uwe Harms, qualified architect; Susanne Drechsel, qualified engineer and architect; and Cornelia Winter, qualified engineer (FH) and architect

Frankfurter Straße 4

01159 Dresden

Tel: +49 351 413 93 90

If you wish to object to the collection, processing or use of your data by us in accordance with this privacy policy, either in full or in relation to specific measures, you may address your objection to the data controller. You may save and print this privacy policy at any time.

2. General use of the website

2.1 Hosting

The hosting services we use are intended to provide the following: infrastructure and platform services, computing capacity, storage space and database services, security services and technical maintenance services, which we utilise for the purpose of operating the website. In this context, we, or our hosting provider, process inventory data, contact details, content data, contractual data, usage data, meta and communication data relating to customers, prospective customers and visitors to this online service on the basis of our legitimate interests in the efficient and secure provision of this online service in accordance with Article 6 (1) page 1 f) of the GDPR in conjunction with Article 28 of the GDPR.

2.2 Access data

We collect information about you when you use this website. We automatically collect information about your usage behaviour and your interaction with us, and record data relating to your computer or mobile device. We collect, store and use data relating to every access to our online service (so-called server log files).

Access data includes:

  • Name and URL of the file accessed
  • Date and time of access
  • Amount of data transferred
  • Confirmation of successful access (HTTP response code)
  • Browser type and version
  • Operating system
  • Referrer URL (i.e. the page visited previously)
  • Websites accessed by the user’s system via our website
  • The user’s internet service provider
  • IP address and the requesting provider

We use this log data without linking it to your person or creating any other profiles for statistical analysis for the purposes of operating, securing and optimising our online services, but also to anonymously record the number of visitors to our website (traffic), as well as the extent and nature of the use of our website and services, and for billing purposes to measure the number of clicks received from cooperation partners. Based on this information, we can provide personalised and location-based content, analyse data traffic, identify and rectify errors, and improve our services. This also constitutes our legitimate interest pursuant to Article 6(1) page 1 f) of the GDPR.

We reserve the right to review log data retrospectively if there are specific grounds for a reasonable suspicion of unlawful use. We store IP addresses in the log files for a limited period where this is required for security purposes or is necessary for the provision or billing of a service, e.g. when you use one of our services. We also store IP addresses if we have specific grounds to suspect that a criminal offence has been committed in connection with the use of our website. In addition, as part of your account, we store the date of your last visit (e.g. upon registration, login, clicking on links, etc.).

2.3 Cookies

We use what are known as session cookies to optimise our online service. A session cookie is a small text file that is sent by the relevant servers when you visit a website and is temporarily stored on your hard drive. This file contains a so-called session ID, which allows various requests from your browser to be associated with the same session. This enables your computer to be recognised when you return to our website. These cookies are deleted once you close your browser. They serve, for example, to enable you – in online shops – to use the shopping basket function across multiple pages. We also use persistent cookies to a limited extent (which are also small text files stored on your device); these remain on your device and enable us to recognise your browser the next time you visit. These cookies are stored on your hard drive and are automatically deleted after a specified period. Their lifespan ranges from 1 month to 10 years. This enables us to present our website to you in a more user-friendly, effective and secure manner and, for example, to display information on the site that is specifically tailored to your interests.
Our legitimate interest in the use of cookies in accordance with Article 6(1)(f) of the GDPR lies in making our website more user-friendly, effective and secure. The following data and information, for example, are stored in the cookies:

  • Log-in details
  • Language settings
  • Search terms entered
  • Information on the number of visits to our website and the use of individual features on our website.

When the cookie is activated, it is assigned an identification number; your personal data is not linked to this identification number. Your name, your IP address or similar data that would enable the cookie to be linked to you are not stored in the cookie. Using cookie technology, we only receive pseudonymised information, for example about which pages of our service have been visited, which products have been viewed, etc. You can configure your browser so that you are informed in advance when cookies are set and can decide on a case-by-case basis whether to block cookies in specific instances or generally, or to prevent cookies altogether. This may restrict the functionality of the website.

2.4 Contact via email

If you contact us (e.g. via the contact form or by email), we will store your details in order to process your enquiry and in case any follow-up questions arise. This also constitutes our legitimate interest in accordance with Article 6(1)(f) of the GDPR. We will only store and use further personal data if you give your consent or if this is permitted by law without specific consent.

2.5 Google Analytics

We use Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google has opted into and is certified under the Privacy Shield Agreement concluded between the European Union and the USA. As a result, Google is committed to complying with the standards and regulations of European data protection law. Further information can be found in the entry linked below:
https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active.
Google Analytics uses so-called ‘cookies’, text files that are stored on your computer and enable an analysis of your use of the website. The information generated by the cookie regarding your use of this website is usually transmitted to a Google server in the USA and stored there. This also constitutes our legitimate interest pursuant to Article 6(1)(f) of the GDPR. However, if IP anonymisation is enabled on this website, your IP address will first be truncated by Google within Member States of the European Union or in other States party to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there.

IP anonymisation is enabled on this website. On our behalf, Google will use this information to analyse your use of the website, to compile reports on website activity and to provide us with other services relating to website and internet usage.

The IP address transmitted by your browser as part of Google Analytics is not combined with any other data held by Google. You can prevent the storage of cookies by adjusting the settings in your browser software accordingly; we would, however, like to point out that, in this case, you may not be able to make full use of all the functions of this website. You can also prevent the transmission of data generated by the cookie and relating to your use of the website (including your IP address) to Google, as well as the processing of this data by Google, by downloading and installing the browser plug-in available via the following link:
http://tools.google.com/dlpage/gaoptout?hl=de.
As an alternative to the browser plug-in, or when using browsers on mobile devices, you can click on the following link to set an opt-out cookie that will prevent Google Analytics from collecting data on this website in future (this opt-out cookie only works in this browser and only for this domain).

If you clear the cookies in your browser, you will need to click this link again): Disable Google Analytics

2.6 Retention period

Unless otherwise specified, we only store personal data for as long as is necessary to fulfil the purposes for which it was collected.

3. Processing of inventory data

We also process the inventory data described below.

3.1 Newsletter

In order to send you our newsletter, we use the so-called double opt-in procedure. Only once you have expressly confirmed to us that you wish to receive the newsletter will we send you an activation email and ask you to confirm that you wish to receive our newsletter by clicking on a link contained in that email. You may cancel your subscription at any time without incurring any costs other than the standard transmission charges. A written notification sent to the contact details specified in section 1 (e.g. email, fax, letter) is sufficient for this purpose. Naturally, you will also find an unsubscribe link in every newsletter.

3.2 Product recommendations

We may send you product recommendations by email, independently of the newsletter. In this way, we provide you with information about products from our range that you may be interested in, based on your recent purchases from us. In doing so, we strictly comply with the legal requirements. You may object to this at any time without incurring any costs other than the transmission costs charged at standard rates. A written notification sent to the contact details specified in section 1 (e.g. email, fax, letter) is sufficient for this purpose. Naturally, you will also find an unsubscribe link in every email.

3.3 Legal basis and retention period

The legal basis for data processing in accordance with the preceding sections is Article 6(1) page 1 a), b) and f) of the GDPR. Our interests in data processing relate in particular to the initiation, conclusion and performance of contracts, as well as direct marketing and product information. Unless otherwise specified, we store personal data only for as long as is necessary to fulfil the purposes pursued or as required by law.

4. Your rights as a data subject

Under the applicable laws, you have various rights regarding your personal data. If you wish to exercise these rights, please send your request by email or post, clearly identifying yourself, to the address given in section 1. Below is an overview of your rights.

4.1 Right to confirmation and access

You have the right at any time to receive confirmation from us as to whether personal data concerning you is being processed. If this is the case, you have the right to request, free of charge, information from us regarding the personal data we hold about you, together with a copy of that data. You also have the right to the following information:

  1. the purposes of the processing;
  2. the categories of personal data being processed;
  3. the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular where recipients are in third countries or are international organisations;
  4. where possible, the envisaged period for which the personal data will be stored, or, if this is not possible, the criteria used to determine that period;
  5. the existence of a right to rectification or erasure of personal data concerning you, or to restriction of processing by the controller, or a right to object to such processing;
  6. the existence of a right to lodge a complaint with a supervisory authority;
  7. where the personal data are not collected from you, any available information as to the source of the data;
  8. the existence of automated decision-making, including profiling, in accordance with Article 22(1) and (4) of the GDPR and – at least in such cases – meaningful information about the logic involved, as well as the scope and intended consequences of such processing for you. Where personal data is transferred to a third country or to an international organisation, you have the right to be informed of the appropriate safeguards pursuant to Article 46 of the GDPR in connection with the transfer.

4.2 Right to rectification

You have the right to request that we rectify any inaccurate personal data concerning you without delay. Taking into account the purposes of the processing, you have the right to request that incomplete personal data be completed – including by means of a supplementary statement.

4.3 Right to erasure (‘right to be forgotten’)

In accordance with Article 17(1) of the GDPR, you have the right to request that we erase personal data relating to you without delay, and we are obliged to erase such personal data without delay if any of the following grounds apply:

  1. The personal data is no longer necessary for the purposes for which it was collected or otherwise processed.
  2. You withdraw your consent on which the processing was based in accordance with Article 6(1)(a) of the GDPR or Article 9(2)(a) of the GDPR, and there is no other legal basis for the processing.
  3. You object to the processing in accordance with Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing in accordance with Article 21(2) of the GDPR.
  4. The personal data has been processed unlawfully.
  5. The erasure of the personal data is necessary for compliance with a legal obligation under Union law or the law of the Member States to which we are subject.
  6. The personal data was collected in relation to information society services offered in accordance with Article 8(1) of the GDPR. Where we have made the personal data public and are obliged to erase it in accordance with Article 17(1) of the GDPR, we shall take reasonable measures, including technical measures, taking into account the available technology and the costs of implementation, to inform the controllers processing the personal data that you have requested them to erase all links to that personal data or any copies or replicas of that personal data.

4.4 Right to restriction of processing

You have the right to request that we restrict the processing of your personal data if any of the following conditions apply:

  1. you contest the accuracy of the personal data, for a period enabling us to verify the accuracy of the personal data;
  2. the processing is unlawful and you have objected to the erasure of the personal data and have instead requested the restriction of the use of the personal data;
  3. we no longer require the personal data for the purposes of the processing, but you require the data to establish, exercise or defend legal claims, or
  4. You have objected to the processing in accordance with Article 21(1) of the GDPR, whilst it remains to be determined whether our organisation’s legitimate grounds override yours.

4.5 Right to data portability

You have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used and machine-readable format, and you have the right to transmit this data to another controller without hindrance from us, provided that:

  1. the processing is based on consent pursuant to Article 6(1) page 1 a) of the GDPR or Article 9(2) a) of the GDPR, or on a contract pursuant to Article 6(1) page 1 b) of the GDPR; and
  2. the processing is carried out by automated means. When exercising your right to data portability in accordance with paragraph 1, you have the right to have the personal data transferred directly by us to another controller, insofar as this is technically feasible.

4.6 Right to object

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you carried out on the basis of Article 6(1)(e) or (f) of the GDPR; this also applies to profiling based on these provisions. We will no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to establish, exercise or defend legal claims.
Where we process personal data for the purposes of direct marketing, you have the right to object at any time to the processing of your personal data for the purposes of such marketing; this also applies to profiling insofar as it is related to such direct marketing. You have the right to object, on grounds relating to your particular situation, to the processing of personal data concerning you carried out for scientific or historical research purposes or for statistical purposes in accordance with Article 89(1) of the GDPR, unless the processing is necessary for the performance of a task carried out in the public interest.

4.7 Automated decision-making, including profiling

You have the right not to be subject to a decision based solely on automated processing – including profiling – which produces legal effects concerning you or similarly significantly affects you. No automated decision-making based on the personal data collected takes place.

4.8 Right to withdraw consent under data protection law

You have the right to withdraw your consent to the processing of personal data at any time.

4.9 Right to lodge a complaint with a supervisory authority

You have the right to lodge a complaint with a supervisory authority, in particular in the Member State where you reside, where you work or where the alleged infringement took place, if you consider that the processing of personal data relating to you is unlawful.

5. Data security

We make every effort to ensure the security of your data to the fullest extent permitted by applicable data protection laws and technical capabilities. Your personal data is transmitted in encrypted form when you use our services. This applies to your orders as well as to any feedback provided via the customer login. We use the SSL (Secure Socket Layer) encryption system; however, we would like to point out that data transmission over the internet (e.g. when communicating by email) may be subject to security vulnerabilities. It is not possible to provide complete protection of data against access by third parties. To safeguard your data, we maintain technical and organisational security measures in accordance with Article 32 of the GDPR, which we regularly update to reflect the latest technological standards. Furthermore, we do not guarantee that our service will be available at specific times; disruptions, interruptions or outages cannot be ruled out. The servers we use are regularly and carefully backed up.

6. Disclosure of data to third parties; no transfer of data to non-EU countries

As a general rule, we only use your personal data within our organisation. Where and to the extent that we engage third parties in the performance of contracts (such as logistics service providers), these third parties will only receive personal data to the extent that such disclosure is necessary for the provision of the relevant service. In the event that we outsource certain aspects of data processing (‘data processing on behalf of the controller’), we contractually oblige data processors to use personal data only in accordance with the requirements of data protection legislation and to ensure the protection of the data subject’s rights. No data will be transferred to bodies or individuals outside the EU, other than in the cases set out in section 2 of this statement, nor are there any plans to do so.